Author information

Oral presentations

The allocated time for the talks are as follows:

Type Presentation time Discussion time
Plenary 45 min 10 min
Keynote 25 min 5 min
Regular 17 min 3 min

Presentations should be done using MS-Office PowerPoint or in PDF format. A notebook, a projector, and a pointer with remote control will be available in the session room. All presenters should save their presentations on a USB drive in a format readable on a Windows-based PC. Presenters should transfer their files to the notebook at the venue of their presentation before the session, and check the correct appearance of the presentation. An own laptop can be connected with the consent of the session chair. Preferable times are during coffee, lunch and inter-session breaks. A student volunteer will be available to assist the presenters. Presenters are requested to get in contact with the session chair at least 10 minutes before the beginning of the session. 

Poster presentations

The maximum poster size is A0, 841 mm x 1189 mm, portrait or landscape orientation. Posters should be put up  before the allocated poster session starts  and removed after the session ends. Board pins and tape will be available on-site. There will be a list with the allocated poster slot. Authors need to be present during the poster session to explain their work and to interact with fellow attendees. You might consider bringing paper copies of your poster and paper. 

Session Chairs

Please take note of the day/time/venue of the session that you are chairing in the program booklet. On the day of the session that you are chairing, obtain any changes to the program from the support staff at the Registration Desk.

Before the start of the session, collect the biographical information of the presenting authors. Use this information to briefly introduce the speaker before his/her presentation. Be present in the room where the session is to be held 10 minutes before the start of the session and check that possibly all the presentations have been copied on the notebook provided at the venue. Remind the presenting author about the time available for their presentation; see above for details. Remind the authors at the 2-minute mark (e.g., at the 15th minute of presentation for regular presentations) to make their concluding remarks. Please ensure that there is sufficient time for discussion.

In case of “no-show” or if a talk ends early, do not advance the presentations. The additional time can be used for discussions related to papers presented earlier in the session. 

Last Modification: 06.08.2018 - Contact Person:

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